Move Outlook sent mail to inbox automatically

Wednesday, October 24, 2007

I love Gmail's conversation thread view. It beats all other webmails in the market IMHO. If you are using Microsoft Outlook Exchange and would like to move all your sent items automatically to your inbox, and then use Gmail's POP or IMAP to retrieve every mail as a complete backup, this is the tip for you.

I'm using Outlook 2007 in this example. If you are using earlier version, the dialog boxes and the options might be different, but all essential options should be there.

Step 1: Go to Tools -> Options -> Preferences tab. Click on Email Options

Step 2: Uncheck "Save copies of messages in Sent Mail folder" and click OK, Apply to save.

Step 3: Click on Tools -> Rules and Alerts ... and click on "New Rule...". In blank rules section, click on "Check messages after sending...". and click next.

Step 4: Check "Through specific account" and select the account to which you want to apply this rule. I use "Microsoft Exchange" for this case. Click OK and next.

Step 5: Check "Move a copy to the specified folder". In the bottom section, click on specified folder and select Inbox. click OK and click through the next few Next button, give it a name and let it run.

From now on, all the sent mail will be automatically saved in Inbox instead of the Sent Mail folder. This is especially convenient if you use Gmail to archive your emails.

Posted at October 24, 2007 in IT
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